Our Product
ShiftTrack
A shift management platform for organisations that run staff across multiple sites — scheduling, assignment, live status, compliance checks and reporting in one place.
Build the rota on a calendar, assign staff to sites, watch shift status update as the day runs, and pull the reports your clients and auditors ask for — without rebuilding a spreadsheet every week.
Multi-site
Sites, staff & contractors
Live
Shift status as it happens
Any device
Web, tablet and mobile
Overview
Dashboard
Everything connected
Shift timing, status, approval and the full shift list are linked together and surfaced on one dashboard.
Charts and graphs
Daily status breakdowns show cancelled, pending, finished, started and approved shifts at a glance.
Exportable reports
Export your data to PDF or Excel whenever a client or auditor asks for it.
Clear shift lists
Shifts are listed with their site, start and end time, status and assigned staff.
Full overview anywhere
Managers keep full control from smartphone, tablet or desktop.
Task assignment
Admins, controllers and companies can assign work through a shared to-do list.
Active sites and staff
See how many sites and staff are active right now.
Scheduling
Calendar
Where shifts begin
The calendar is where shifts are created, for any site and any date range.
Assign and unassign
Assign staff to shifts, or release them, directly from the calendar view.
Cancel and edit
An ongoing shift can be amended or cancelled without leaving the schedule.
Shift status
See at a glance whether a shift is pending, started, finished, approved or cancelled.
Shift timing
Start time, end time and total hours are visible on every shift.
Site and staff detail
Each entry shows the site it covers and the staff member assigned to it.
Governance
Compliance
Right to work checks
Record and verify right-to-work evidence at onboarding, so every staff member on your rota is cleared to work before their first shift.
Document expiry alerts
Track licences, right-to-work documents, training certificates and insurance, with warnings raised before anything lapses rather than after.
Block non-compliant assignment
Staff whose required documents have expired can be flagged so they are not scheduled onto a site by mistake.
Compliance reporting
Produce a licence and document status report across your whole workforce, ready to hand to a client or auditor.
Audit trail
Action history records who created, edited, approved or cancelled a shift, and when.
Working time oversight
Total hours per staff member are tracked, so excessive consecutive hours are visible before they become a problem.
Licensing
SIA
SIA checks
Enter an SIA number and ShiftTrack returns the full record for that licence holder, pulled straight into the system.
Verify before deployment
Confirm a guard holds a valid licence before they are assigned to a site, rather than finding out afterwards.
SIA reports
A single report lists every SIA member on your books together with their licence details.
Look up from the dashboard
Staff and controllers can retrieve SIA information directly from the dashboard without leaving their workflow.
Access control
Permissions
Control what each role can do
Permissions govern which company controllers hold which authorities across the application.
CRUD control
Manage create, read, update and delete rights over sites, staff, clients and contractors.
Staff login credentials
Manage email and password credentials for staff accounts from one place.
Hide sensitive figures
Decide who may view pay rates, profit, site, client, staff and contractor reports, checkpoint reports, schedule-versus-timesheet comparisons, action history and shift lists.
Insight
Reports
Reporting across the board
Retrieve data on shifts, clients, staff and contractors from a single reporting area.
Client reports
List every shift worked against a given client.
Staff reports
Review all shifts worked by an individual staff member.
Site reports
See the full shift history recorded against any site.
Contractor reports
Review all shifts delivered by a contractor.
Export anywhere
Every report can leave the system as PDF or Excel.
See ShiftTrack on your own rota
We will walk you through the platform with your sites, shift patterns and compliance requirements, and tell you honestly whether it fits.
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